It is available only in the site collection that contains this list or library. For example, when you create a term set for a metadata column in a list or library, then the term set is local. Local term sets are created within the context of a site collection, and are available for use (and visible) only to users of that site collection. Terms sets can have different scope, depending on where you create the term set. By using a folksonomy, content classification can evolve together with changing business needs and user interests. It creates a way to share the knowledge and expertise of site users. The following figure shows a tag cloud on a SharePoint site.Ī folksonomy-based approach to metadata can be useful. If you have ever seen a tag cloud on a website, then you have seen a visualization of a folksonomy. Originally, folksonomies developed from popular applications such as bookmarking. It evolves gradually as web site users collaborate on words, labels, and terms on a site. FolksonomyĪ folksonomy is an informal classification system. All these taxonomies are structured hierarchies of information formal classification systems that help people handle information. They create Chart of Accounts taxonomies to manage accounting systems, organization charts and job classifications to manage employees, product catalogs and so on. Organizations create taxonomies in too many ways to list. Together, the whole system is a taxonomy. Each of these major groups has many subdivisions. For example, biologists group living organisms into four major classifications: animal, plant, fungus, and microbe. People construct taxonomies for almost any kind of information, from biological systems to organizational structures. A taxonomy groups the words, labels, and terms that describe something, and then arranges the groups into a hierarchy. TaxonomyĪ taxonomy is a formal classification system. These terms and concepts appear frequently in articles about managed metadata. This section contains definitions of some key terminology. This article describes some important terminology of managed metadata, and gives you a quick look at how you can use the tools in SharePoint to manage metadata. You can organize the metadata in a way that makes sense in your business and use the metadata to make it easier to find what you want. When you use SharePoint products, you can manage the metadata centrally.
Metadata can be many kinds of information - a location, a date, or a catalog item number. For example, a book's title and author is metadata. Importing/Exporting extended propertiesĭataedo lets you import and export custom fields to and from SQL Server extended properties.Metadata is information about information. You can find out more about this in Dataedo repository documentation. To find which column holds value of a specific field check the second column of the query below: select title as field_name, in procedures or parameters tables) in columns named field1 to field40. In exported files, the custom field data are usually only visible when they are filled.Īll custom fields are saved in relevant tables (e.g. You can choose which custom fields should be exported on Choose custom fields screen: Here are a few exaples of where you can find custom fields: It will impact display order in application and exports.Īfter you define custom fields you will notice that additional text fields will show up next to relevant objects. You can change default field order using Move up and Move down buttons. Then, click the Save button to confirm the change. To remove a field, select it and click Remove button. Removing a field removes all data from it permanently. You can quickly add one of our predefined custom fields simply by clicking on the predefined fields on the bottom of the form: Setting field scopeįield scope defines which data element the field will be added to. Provide a unique name of the field, field scope and an optional description for future reference.Ĭonfirm with OK and once you defined all the fields save changes with Save button. Once you click Add, a form with field definition will show. To add a field click Add button or choose predefined field (see below). This opens custom field administration panel where you can view and edit the list of custom fields defined in the repository. To define custom fields click Custom fields button in the ribbon.
They are defined on repository level, so a custom field in a given repository will apply to all of its documentations.Ĭustom field can be enabled for one or more of the following elements: BasicsĬustom field is a simple plain text field that you can add to better describe objects in your documentation. Custom fields are additional, user-defined metadata fields that can be attached to various data structure and documentation elements like tables, columns etc.
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